Pensacola Beach Yacht Club, Inc. By-Laws
1. BURGEE. The burgee of the club shall be a pennant depicting our area’s gulf water, white beach sand and blue sky, with the letters PBYC in the foreground.
2. EXECUTIVE COMMITTEE. The Executive Committee shall consist of the following officers of the club:
Commodore / Vice Commodore / Rear Commodore / Secretary / Treasurer / Fleet Captain
No more than one household member may serve on the board at any one time.
3. VOTES OF THE EXECUTIVE COMMITTEE. Having constituted a quorum, at least four officers must be present or in attendance by telephone to vote on a motion, motions shall pass if they receive a simple majority of all officers present or in attendance by telephone plus proxy votes if any. Tie votes become tabled, or require continued discussion, or are delayed until more officers are present. Officers who are unable to attend may vote by written proxy to the Secretary with copy to the Commodore. Delivery by electronic mail to the Secretary with copy to the Commodore shall meet the requirements of a written proxy.
4. ELECTION OF OFFICERS. Officers shall be elected at the regularly scheduled meeting on the second Thursday in November of each year.
5. TERMS OF OFFICE. Club officers shall serve for the period January 1st through December 31st.
6. EXECUTIVE COMMITTEE MEETINGS. The Executive Committee shall convene a regular meeting once a month at a time and place mutually convenient to the Executive Committee members. All regular meeting times and places shall be noted in the newsletter prior to each meeting or by five days notice on the Clubhouse bulletin board and website if available. Executive Committee Meetings are open to any club member who wishes to attend as a silent observer. Presentations may be made to the board by prior arrangement with the Secretary. At the discretion of the Commodore, emergency meetings can be called at any time and votes at that meeting shall observe the rules of article 3 and if possible the notice requirements of article 6.
7. QUORUM OF EXECUTIVE COMMITTEE. Four (4) Executive Committee members shall constitute a quorum for the purpose of transacting business of the club.
8. NOMINATIONS OF OFFICERS. Any regular member who wishes to serve as an officer shall apply in writing to the Secretary prior to November 1 of each year,
their intention, including naming the desired office. The names and addresses of persons seeking office shall be published in the October, If submitted before the October newsletter deadline, and November newsletters. Nominations for office shall not be accepted from the floor at the November general membership meeting for any position that has at least one nominee who has submitted her or his name to the Secretary by November 1. Nominations may be submitted from the floor for positions having no nominees. Nominees for board positions shall be limited to no more than one from any member household.
9. COMMITTEES. The Executive Committee shall be empowered to appoint committees as necessary and delegate authority as is vested in itself as set out in these Bylaws.
10. PRIMARY DUTIES OF OFFICERS
11. VACANCIES IN OFFICE. Any vacancy in the office of the Commodore will be assumed by the Vice Commodore. Vacancies in other offices shall be appointed by the Commodore with the concurrence of a simple majority of the remaining board members. Appointed officers shall serve until the regular elections in November.
12. DUES. Subject to any Executive Committee review and decision on extenuating circumstances, the dues of members in good standing as of June 1
2015 are payable on June 1 of each year and must be paid in full by July 15. Payment can be made by check, cash, or credit card. The schedule of annual membership rates will be as periodically proposed by the Executive Committee, and thereafter as voted on and approved by the general membership with a 3/5 majority of those voting in person or by proxy in the affirmative but in no event shall a measure carry with fewer than 30 “yea” votes.
Dues for persons who are approved for new membership by the Board after June 1, 2015 shall be payable in full on the first day of the month following the meeting at which they were approved by the board and that date shall become the anniversary date for payment in full each year. Such payments are granted the same 45 day grace period as for those who retain the June 1 anniversary date.
New members are accepted by a majority vote of the Board after the applicant’s name(s) is/are published in the Club newsletter for comment from the general membership.
Any member whose dues are not paid in full after the 45 day grace period without prior arrangement of the Board shall be assessed an additional $105 initiation fee for that member year only.
Members who do not either apply to the Board for special dues payment treatment, or do not pay their dues and penalty (as above), by 60 days past their anniversary date shall be considered disinterested and will be lapsed and will need to reapply for membership with payment of the full new member initiation fee as set by the procedure above for voting in dues and initiation fees.
13. GENERAL MEMBERSHIP MEETINGS. Unless changed by notice in the newsletter by the Executive Committee, meetings of the general membership shall be held on the second Thursday of the months of February, May, August and November each year at such time and place as designated by the Executive Committee. Special general membership meetings may be called at the discretion of the Commodore upon seven days notice on the Clubhouse bulletin board and website, if available. The notice shall include the purpose of the meeting. Motions may be made from the floor after old business of the board has been completed. A simple majority of attending voting members (not including the board) shall carry any motion for consideration by the board and oblige the board to respond at once, or take the matter up at a separate meeting for consideration. Under no circumstances shall the majority floor action supersede board authority on any issue. Except where inconsistent with these Bylaws, Roberts Rules of Order (current edition) shall govern membership meetings.
14. NEWSLETTER. A newsletter shall be made available on the Club website and at the clubhouse bar no later than the first of each month, and will include at least the following:
Upon a member request, an abbreviated version of the newsletter will be mailed to a designated address.
15. CONTRACTS. A quorum of the Executive Committee may authorize any officer or Officers, or agent or agents of the corporation, in addition to the officers so authorized by these By-Laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances.
16. APPROPRIATIONS AND DISBURSEMENTS. All special and non-recurring appropriations of the club’s funds from the general or bar account exceeding $200 shall require a majority vote of the Executive Committee. Routine recurring account disbursements for clubhouse and bar operations shall be made by duly authorized officers without Executive Committee vote.
17. APPLICATION FEE. The schedule of Application Fees for new and returning members will be as proposed by the Executive Committee and as voted on and approved by the general membership with 3/5 majority of those members present or voting by proxy, voting “yea” but in no event shall the measure carry with fewer than 30 “yea” votes. Any outstanding account balance due the club by a returning member must accompany the application fee. Application fees shall be applied to the building fund.
18. ASSESSMENTS. The Executive Committee may assess fees for club activities from participants to partially or fully defray costs associated with such activities.
19. MEMBERS. Members of the corporation will be required to meet the following admission qualifications, will have the following privileges, and are bound by the following definitions:
20. AMENDMENT OF THE BY-LAWS. The by-laws of the corporation are to be made, altered or rescinded by a 3/5ths majority of the members present, including those who have tendered written proxy, at a general membership meeting following publication of such change in the preceding newsletter. This provision requires that in no event shall an amendment be passed by fewer than 30 “yea” votes.
21. CLUBHOUSE FUND. The clubhouse fund consists of the proceeds of the Morgan Keegan shares account and are owned by the donating members. .
22. BUILDING FUND. A building fund account exists for the purpose of acquiring a future facility for the use of the Pensacola Beach Yacht Club. In financial emergencies these funds may be accessed by a 3/5 vote of members present or voting by written proxy at a general member meeting, but in no event by fewer than 30 “yea” votes. The fund is built by application fees and any other funds, which may from time to time be designated by the Executive Committee.
23. BOARD OF ADVISORS. A Board of Advisors shall be created and maintained for the purpose of assuring continuity of purpose from one year’s officers to the next, and to their successors. The Board of Advisors shall comply with the following:
BY-LAWS AMENDMENTS: Nov 1989 Item 19; Members Nov 1990 Item 12; Dues
Aug 1991 Item 11; Vacancies in Office
Item 12; Dues
Item 13; General Membership Meetings
Item 19; Members
Item 20; Amendment of By-laws
Feb 1994 Item 17; Application Fees
Sept 1994 Item 19; Members
Item 21; Clubhouse Fund
May 1995 Item 22; Advisory Committee
Apr 1997 Item 12; Dues
Item 19; Members
Item 21; Clubhouse Fund May 1999 Item 12; Dues May 4, 2000 All Items
May 12, 2005 Item 23; Board of Advisors
Nov 15, 2007 Item 12; Correct typographical error (change “thirty” to “forty- five” in Line Six)
Item 14; Change method of newsletter distribution. (Amend wording of Line One)
Item 17; Application fee; (Delete reference to actual amounts in Line One)
Item 19; Members; Privileges of Members, Section c (reference to newsletter amended to provide for electronic distribution)
May 14, 2015, Item 12 dues, Item 19 Single membership